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These are instructions for printing adhesive sheet labels and non-adhesive hang tags using BCSS Deluxe, Diamond or Virtual. (For BCSS Intro see Intro Price Labels and Intro Address Labels.)

Please refer to Adjust Label Print Position to see how to adjust margins and row height on price labels.

The following is information about printing price labels on sheets. See Thermal Labels for using labels and tags on rolls.


Sheet Labels for BCSS

A variety of labels may be printed with standard ink or dot-matrix printers:


Label Label Size Printer Where to Buy

Address Labels
(Details)

Adhesive
Medium
2 5/8" x 1"
30 per sheet
Laser
Dot Matrix
Office Supply Store
LaserJet: Avery #5160
Inkjet: Avery #8460
Dot Matrix: #4144

Detailed Price Labels
(Details)

Adhesive
Medium
2 5/8" x 1"
30 per sheet
Laser
Dot Matrix
Office Supply Store
LaserJet: Avery #5160
Inkjet: Avery #8460
Dot Matrix: #4144

Hang Tags
(Details)

Non-Adhesive Perforated
17 colors
4-1/4" x 1"
20 per sheet
$15-$17 per 2000
Laser MarkAT
Product# CC#LTS-20
888-947-7734
markatcc@att.net

Medium Price Labels
(Details)

Adhesive
Medium
2 5/8" x 1"
30 per sheet
Laser
Dot Matrix
Office Supply Store
LaserJet: Avery #5160
Inkjet: Avery #8460
Dot Matrix: #4144

Small Price Labels
(Details)

Adhesive
Small
1-3/4" x 1/2"
80 per sheet
Laser
Dot Matrix
Office Supply Store
LaserJet Avery #5167
Inkjet Avery #8167


Label Flexibility

Settings may be made in BCSS Program Setup (Inventory tab) to include or exclude Shop Name, Bar Codes, Date In, Discount Schedules, Disposal Codes and User-Defined Groups on Hang Tags).

Different Styles of labels are available on the Labels Screen to determine the type of label to be used:

Small Labels on Sheets pertains to the 1 3/4 x 1/2 label.

Thermal Labels is for thermal price labels.

The other 4 options are for printing the 2 5/8 x 1 label. The bar-code option will include the barcode number and the scanable barcode, leaving less room for other information (like the Discount Schedule which itself requires a fair amount of room). Medium and Detailed labels don't have a barcode and have room for more information.

Selecting a Label Style will also determine, in part, what information will appear on the label. Small labels will include less information than larger labels. Click on the links just above to view more information and examples of each style of label.


Bar Codes may be printed on Avery-style sheet of labels (and on thermal labels that are at least 2" wide except for the 1"-high label). Bar Codes will be printed on price labels by default. If barcodes are not desired, uncheck 'Check this box to include barcodes...' in Program Setup (Printers tab - bottom center).


Date In, Discount Schedules and Disposal Codes can be printed on small and medium price labels and hang tags (using any inkjet, bubblejet or LaserJet printer). They can be printed on thermal labels (using a thermal label printer). (Make selections in Program Setup, Inventory.)

User-Defined Groups will be printed on sheet hang tags and on thermal labels ( 4x2+ and 2x2+) if Groups are defined.


Multiple labels may be printed for the same inventory item and for multiple consignors.


Unsold Merchandise

Secret Disposal Codes may be printed on labels so employees will know what to do with unsold items (but buyers won't). The codes can be changed periodically to avoid discovery.


General Label Instructions

Group Consignors or Buyers for address labels. Group inventory items to print labels. (instructions)


Test Print

When printing for the first time, print labels on a white sheet of paper and place the printed sheet over a blank sheet of labels and hold them up to light (squared) to verify that the print aligns with the labels. If so, print only one sheet of labels for a second verification. If that's OK, add more sheets of labels to the printer tray and finish printing.

If labels are not printing correctly, check settings in Program Setup (Printers) and check Left and Right Margin Settings on the Labels Screens (Main Menu, Labels). Most laser-style printers use margin settings (Left) 350 and (Top) 800. For 'All-in-One' fax/printer/copier/scanners, try settings of (Left) 350 and (Top) in the 1900 to 2100 range. For the Hewlett-Packard All-in-One: 1500

If the last column of labels is cropped with a left-margin setting of zero, try a negative number.


Partial Sheet of Labels

If a partial sheet of labels is being used, count the number of used labels on the sheet and set Print Labels from # (on the Labels Screens) to the next number. BCSS will skip the first used label locations and start printing on the first available label on the sheet. Remember to feed the partial sheet of labels with the used section first. Printers with dry feed rollers might have a problem with the slick paper surface.


Avoid Wasting Labels

Print enough labels to use the entire sheet (30 or 80 labels), or

Print enough labels to use full rows, then next time, reverse feed the partially-used sheet and print the remaining rows. Reverse feeding will also help to avoid paper jams and wasted labels, especially when using older printers whose paper feeds may have become inefficient.


Using Colored Labels for Discounting Aged Inventory

Printing price labels on labels with colored borders helps everyone know how long an item has been in inventory, how much each item has been discounted, and when an item is to be returned to the consignor (or donated, destroyed or transferred to shop ownership). (For example, labels for all items coming into the store during July might be printed on labels/tags with a blue border. Next month August items might be printed on labels with a green border. In August everyone would know that items with blue tags came into the store last month (July) and are discounted by the amount set by the store for items older than 30 days (or the length of time set by the store for the first discount). After the holding period, employees would know which item to dispose of by the tag color. e.g., after 90 days (October) remove all items with a blue tag.)

Labels with colored borders are available for hang tags. Adhesive labels can be different solid colors.

With BCSS, use the date of the first of the coming month to tag items coming in during the current month. For example, make the 'In Date' July 1 for items added to inventory during (early) July and print price labels with the color for July. During late July and early August, print labels with the color for August.