Configure Best Consignment Software for Your Business

Drag the edges of the Setup Screen to resize, if needed.

Click on the colored tabs at the top to toggle between screens. The button color will change to yellow for the selected screen.

Click Save on each screen to save entries and continue in Program Setup. Click Save/Exit to save entries and exit Program Setup.

The General Screen

'Store Information' will appear on Agreements and Receipts.

Store Name is required for uploading data to our server (using the 'Send Data' feature).

Site ID and Password apply to BCSS Virtual only.

Select the Work Area to be displayed when BCSS opens (Consignors, Inventory or Sales).

Email and Web Address appear on Sales Receipts. Substitute any text like 'Thank you for shopping with us' or 'All Sales Final'.

BCSS runs faster with 'Print Preview Off' checked (but previews of labels and full-sized sales invoices won't appear). Check 'Automatic Lists Off' to prevent Work-Area tables from repopulating when changing Work Areas. Force new entries to appear by clicking on Time-Period buttons in BCSS.

For QuickBooks Export for the first time only, check 'All Data' (then 'Save/Exit') and in BCSS under Utilities, select 'Make QuickBooks Accounts'. Afterward, uncheck 'All Data' for subsequent QuickBooks exports.

Defaults: $ for Currency; '3' for 'Checks per Page'; and mm/dd/yr for Date Format Options

The Consignors Screen

The City and State names entered here will auto-fill a New-Consignor Record and save having to key them in each time.

The Consignor % set here will appear on new Consignor Records (and can be changed there or later by editing the Consignor Record).

A Bonus for Store-Credit Settlement can be set as a percentage.

Prevent Small Settlements from appearing in New Settlements by entering a minimum amount.

Aged-Batch Settlements will include the current month's settlements if a Minimum Days Between Settlements is specified.

Layaways can be included in Settlements.

Inactive Consignor Records can be included in the Work-Area Table. Leaving this option unchecked will exclude them and make lists of consignors shorter.

A House Account is for store-owned items. Unsold items can be transferred to shop ownership (with consignor consent). There can be more than 1 House Account. Check the box to Enable House Accounts. On the Inventory Screen here in Program Setup, create Discount Schedules and check 'Process Discounts and Transfers Automatically'.

Press F1 in BCSS to open the User's Guide and scroll down on the left to Inventory for details.

The Inventory Screen

Store pictures of (pricey) items so clerks can view pictures at checkout (to verify that tags haven't been switched). Click on 'Find Location' here to find the local folder where images are stored, or enter the online location.

The Default Category will appear on the New-Inventory Screen to avoid having to reenter it. (It is necessary to add Categories in BCSS before one will be available for selection here.)

Price-Label Options include showing the Discount Schedule, Date In and 'secret' Disposal Codes (which let employees know what to do with unsold items without tipping shoppers).

The Bar-Code Setting in most cases will not need to be changed. BCSS reads UPC-A codes (11 digits) and UPC-C codes (7 digits).

Discount Schedules are tricky. Please refer to the Manual for details. All fields must be completed and dates must be sequential. Discounts are based on the Original Price.

Multiple Schedules can be created and applied to individual Categories.

Check 'Process discounts and transfers automatically' if applicable.

The Printers Screen

Use the drop-down menu to select the 'Document Printer' (prints on sheets of paper or labels).

BCSS prints full-page Sales Receipts. BCSS Deluxe, Diamond and Virtual print 3" roll-paper receipts. Select 'Receipt Printer' to use a Thermal Receipt Printer and select the printer from the drop-down menu.

Use Receipt Printer Settings to change the font size of receipt headers and text.

A Thermal Label Printer prints labels on rolls of (thermal) labels (which may be adhesive or non-adhesive, 1 part or 2 part). Select the printer from the drop-down menu.

Printing on 2-across labels on 4" roll paper is seldom used.

Font size can be changed for both parts of the 2-part label.

The Zebra 2824 printer can only print on 2" or 2.25" horizontal labels and the 2.375" x 3.375" vertical label.

Bar codes can be printed on any label greater than 1" in height.

The label size loaded in the printer must match the label size set here.

Change the setting to 'Narrow' for dot-matrix printers.

Install a printer not listed in a drop-down menu. (See the printer's manual.)

The Sales Screen (Buyer options apply to Diamond and Virtual only.)

Check 'Manually enter Buyer info on Sales Invoice' or check 'Automatically enter 'Cash Sale' for buyer name'.

Uncheck '...present a list of Buyers when the Sales Invoice is opened' to not show a list of Buyers at that point.

The Buyers Work Area can be hidden by unchecking 'Show Buyers Work Area'.

Set Sales Tax(es) here. Either, both or none can be applied per item on the Invoice, or an entire invoice can be made non-taxable by checking that option on the Invoice.

Both Header and Footer appear at the bottom of the full-page receipt. Those files (header.txt and footer.txt, located in C:\Program Files(x86)\BCSS or C:\Program Files\BCSS or the location of the BCSS installation) can be edited to include any text. Click on the boxes (red arrows) to find a location of the files.

Check 'Always Round Taxes Up' if your taxing jurisdiction requires sales tax be rounded up to the nearest cent.

If a Cash Drawer is connected directly to the PC, find the COM port (Control Panel, Device Manager, Ports) and enter the port #.

A 'Buyer Fee' is dollar or percentage amount deducted before applying the Consignor % - an excellent way of recovering overhead expenses while avoiding obtrusive 'add-on fees'. The concept is: 'We are in partnership to sell your merchandise. The cost of doing so (store expenses) should be deducted and the net profit should then be divided'.