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Program Setup - General Tab - Additional Settings
Select a check-printing style: one-per-page or three-per-page. Three is most common (because fewer sheets of checks will be used).
Select your QuickBooks Edition: 5, 6, 1999 or 2000+. When exporting data to QuickBooks for the first time, Check 'Allow PPSS to export all data.' For subsequent data export, make sure this box is unchecked to avoid duplicate records. QuickBooks will present an error message if records are duplicates.
This box should be checked for each export of comma-separated-values data.
If several thousand inventory items will be entered, check 'Don't display print preview screens.' and 'Don't automatically create work area lists.' so PPSS will not process these time-consuming tasks automatically. With these options checked, the most recent activity can be viewed by using the 'Send to Screen' buttons in the Work Areas.
Leave 'Don't remember reports area width.' blank. If the Report Area ever 'disappears', put a check in this field, close and reopen PPSS. After the Reports Area returns, remove this check.
For training purposes BCSS includes a few pop-up messages which only appear once. To turn them back on, check 'Turn confirmation messages back on.'
Bill-to Fields
The phrase 'Cash Sale' will be auto-entered in the customer's name field on the New-Sale Screen. Check 'Show complete bill-to fields.' if actual customer information is to be entered when making a new sale.
Customer Tracking
Customer Work Area - Customer Tracking
Information about customers (buyers) may be gathered and stored using the Customers Work Area (F10). Reports can be generated based upon birth dates, dates of last purchases, active or inactive status and those to receive mailings. Reports and mailing labels may be printed.
Activate this feature by checking 'Show Customers Work Area'.
Press 'Copy Customer Information to the Customers Work Area' to copy customer contact information from current invoices to new customer records. This updates customer records without having had Customer Tracking activated previously.
Check 'Present a list of customers for new sales' to have a list of customers presented at the point of sale. Don't select this option if Customer Tracking is not being used or if only the New-Sales Screen is to appear without the list when beginning a New Sale.
'Headers' and 'Footers' may appear at the bottom of the invoice.
Headers normally contain the company name and contact information. Footers might contain a slogan, shop terms or message like "Thank you for shopping with us!".
Header/Footer Options:
Remove the header or footer by deleting C:\Program Files\BCSS\header.txt or C:\Program Files\BCSS\footer.txt; or edit either file and remove all text; or remove the paths in Program Setup, Sales, Invoice Header and Footer.
Edit Headers and Footers:
To view changes, select an invoice in the Sales Work Area, right click and select Print Preview.
Buyer Fee (Not included in some consignment software programs)
A Buyer Fee is an amount subtracted from the sale price of an item when making settlements. The consignor percentage is applied against the remainder.
BCSS can prepare two Inventory Lists with the Buyer Fee deducted from item prices. Price labels Displayed Reports will not have the Buyer Fee deducted. Elect this option under Program Setup, Inventory.
Please note: Use of the Buyer Fee in conjunction with BCSS requires full disclosure to sellers. This feature is included in BCSS as a convenience, not as a method of deriving additional store income without sellers' awareness.
The Buyer Fee has no effect on past settlements. It does affect all settlements after the amount is entered. The last line of Shop Totals in the Sales Recap shows how much Buyer's Fee has increased shop profit.
Consignor Account Balances and reports in the Consignor Work Area take the Buyer Fee into account. Prices shown on invoices and item prices and reports in the Inventory Work Area (F7) do not consider it.
Buyer Fee Options
Up to 6 Buyer Fees may be used (3 flat and 3 percentage). Each line item on an invoice has a Buyer Fee drop-down box. Choose which Buyer Fees to apply to each item.
The default Buyer Fee is determined by position among the six boxes which have priority from top to bottom and from left to right. For example, an amount in the bottom flat fee box on the left will appear as the default for each line item on the invoice, taking precedent over a percentage in the top percent box on the right.
Buyer Fees entered in Program Setup will appear in invoice line items drop-down menu. The default is displayed initially. If the Buyer Fee schedule is changed, the new Buyer Fee will be applied at time of settlement. After settlement, Buyer Fees for the sale of an item cannot be changed.
Mall Features
Billing Options
On the Mall tab in Program Setup, check the boxes which apply: Deduct Rent from Settlements, Rent Is Due Monthly, Deduct Other Charges from Settlements, Rent Is Due Weekly.
Mall Floor Plan
In the table on this screen, name and describe floor areas. (Click any cell to edit.) Record the occupant, the periodic rent and the rent start date.
The far right column of the table provides a drop-down box listing which consignors have requested each space. Consignors are listed in order of date of request with the oldest first. BCSS does not require that a new occupant be selected from this list, or that you choose the oldest request. New occupants chosen from the waiting list are removed from the list.