PPSS Updates

Every software program is a work in progress. Improvements are made. 'Bugs' are fixed. Special situations are addressed. 'Updating' means installing the latest version of the software to obtain the most recent improvements.

Updating PPSS is free, and doing so regularly will keep PPSS fresh on your computer with the latest improvements. Perhaps as often as once per quarter, check updates (below).

Edition and Version #

The software edition and version appear in the upper left corner in PPSS. In this example the edition is Diamond and the version is 5.1.6810:

To Update Your Program:

For Version 5.1.6810 or Higher:

Send an email to Steve Gibson steve@helppro.us with your name, shop name and PPSS edition (Intro, Deluxe, Diamond or 24karat) and a note that you would like to update. Steve will reply with instructions.

For Versions Below 5.1.6810:

In PPSS press the Send-Data Button (upper right) and send an email to Steve Gibson steve@helppro.us with your name, shop name and PPSS edition (Intro, Deluxe, Diamond or 24karat). Include a note that you would like to update.

Updates:

12-5-11 / Version 5.2

Added brand list to P FL UDG's
Added format file code for pawner email address
APR on the generic pawn ticket now appears with % instead of decimal
Close This Pawn function to abnormally terminate pawn contracts
Edit pawn function
Fixed batch delete
Fixed batch item delete not removing items included in voided invoices
Fixed category interest rate not overriding the 30 day rate
Fixed edition not appearing in the title bar
Fixed error displaying Account History
Fixed error displaying Current Items report
Fixed error message moving between UDG's in the UDG manager
Fixed error setting gold weight
Fixed error when opening Pawns Work Area
Fixed last sale filter for inventory reports
Fixed loss of cash drawer setting in program setup
Fixed monthly storage fees not being saved
Fixed repawn feature
Fixed the select-pawner window not closing when a choice is made
Fixed UDG settings not saved from New Pawn window
Florida police report
For thermal labels that have tear off portion, the 1st price in the discount schedule only appears on the small tab end.
LEADS report now includes redemptions and forfeits
Moved 3rd column of address labels left
New Pawn added to Pawner Work Area context menu and left menu
Redemption collections now include gun fees and late fees and lost ticket fees
St. Petersburg police report
Wisconsin XML police report

10-27-11 / Version 5.1.6810

New pawn status: Closed
Edit pawn feature - An existing pawn can be edited

10-20-11 / Version 5.1.6211

Comprehensive fee and interest managers added
Fixed check boxes not showing on select items to print grid
Fixed new pawn amount not showing on shift close out
Gold calculator error message fixed
Manual edits to the loan amount are allowed
Possible pawn id duplication fixed
Related fields now recompute when the total loaned is changed with an arrow key
Touchscreen support added

9-7-11 / Version 5.1.6211

Added PayPal payment option for new settlements and new sales.
Adjusted third column position for 3 column Avery price tags and address labels.
Fee and Interest enhancements
Fixed error message when repawning an item.
Price font is now smaller when discount schedule is present.
UDG's on zebra labels and hang tags

8-10-11 / Version 5.1.6210

Fixed repawn error.

7-16-11 / Version 5.1.6029

Added Partial Payment on Principle.
Created several new format file codes.
Fixed date discounted filter for inventory reports.
Fixed error message when trying to save a new-sale record when a new sale is also open on another new-sale page.
Fixed loss of pawn fees when selecting an item category on the new pawn window.
Fixed price field not saving on batch inventory edit window.
Lost-ticket fee will not increase loan amount.
New-pawn window stays open until the user has printed both a barcode and a pawn ticket or clicks OK.
Ticket printed from the new-pawn window shows non-prorated interest for the 1st period.

6-12-11 / Version 5.1.5876

Assign Consignor % per category.
Assign Tax % per category.
Discount Schedule date/price on price tags 1.5" or taller
Fixed duplicate ID error when doing a batch delete.
Fixed error message saving new categories.
The check number on the Edit-Disbursement can be changed.

5-7-11 / Version 5.1.5714

Added Gold/Not Gold to Pawn Reports Designer
Adjusted position of page number and far right column on police reports
Buy Outright can now be chosen as the default for new items
Change default program installation directory to C:\PPSS
Consignor filter for the Disbursements Report Designer
Fixed Gold/Not Gold, Gun/Not Gun filters for the Pawn Report Designer
New-sale documents load selected Pawner info in the Pawners Work Area or selected buyer info in the Buyers Work Area
Pawn History is available for Pawn records
PPSS Intro for Charlotte is now Charlotte Police Reporting Software
Print Preview now defaults to 'off' for Florida PPSS users
Specify separate printers for documents and pawn tickets
Updated Account History and Current Item functions for Pawners

4-3-11 / Version 5.1.5544

Fixed multiple items on a pawn ticket
Added file codes 101, 102, 103, 104, 105, 106, 107
Fixed separate pawn ticket series for direct buys
Fixed jewelry weights not appearing on pawn tickets
Fixed reading FL non standard birthday format on drivers license
Fixed doubling pawn redeem amount on due date
Fixed opening extended UDG's from new pawn ticket
Fixed filters not working with barcode selection list
Fixed closing the select labels to print window
Fixed printing vertical zebra labels from the select labels window

12-6-10 / Version 5.1.5022

Added 3.37" x 1.1875" vertical 2-across thermal tag support
Added Send-today/since-last to Charlotte version
Added Star TSP100 receipt printer support
Dollar sign will be ignored if entered in Program Setup

11-7-10 / Version 5.1.4855

Error message when creating a pawn removed
Separate number sequence for buy tickets
Specify a non-prorated interest for the first 5 days, and periods thereafter

9-3-10 / Version 5.1.4699

Added 2.25" x 1.37" non-adhesive thermal tag support
Added buy outright custom pawn ticket form for Charlotte
Added Charlotte custom pawn form
Added export-police report as text file for Charlotte
Added inventory reports for PPSS Intro
Added pawn variable fee schedule for WA State
Added under 18 notice for Charlotte new pawners
Charlotte report now uses 24 hour clock
Fixed error message starting new pawn
Fixed error message when filtering pawn reports
Fixed error when using the client filter on pawn reports

6-9-10 / Version 5.1.4585

Current items list error fixed
Fixed file-in-use error when importing inventory csv
Registration fixed

5-17-10 / Version 5.1.4505

Batch Settlement Window duplicate entries removed
Checks printing error fixed
Inventory reports and labels now has a secondary sort by item number when using the Consignor Filter
Label option added for Zebra printers: 2.25" x 1.25" adhesive

5-7-10 / Version 5.1.4479

Fixed program not running after trial period
Internal Consignor IDs now appear on add/edit screens
Fixed inability to delete items

4-8-10 / Version 5.1.4410

Bar-code layout window has a reset button for row space
Category field on the Items-Sold List is limited to 20 characters (to avoid overprint)
CSV export options are simplified
Currency may be set in Program Setup
Data import/export has been simplified by consolidating options on the Utilities menu.
Description and Item Number on bar-code labels are limited to 30 characters
Missing discount schedule on Medium Price Labels fixed
Ocxnext reference removed from auto update
Settlements - Print a trial run without finalizing settlements
Storage transfers are linked to inventory report filters
The EVO thermal receipt printer will now be the default receipt printer selection in PPSS Printer Setup.

4-1-10 / Version 5.1.4340

Batch entry price labels are now limited to the Internal ID Series assigned to the workstation (to prevent duplication)
Disbursement Report Total fixed
Download/install current application file (bcss.exe) regardless of version
Registration module replaced to resolve McAfee conflict
Repeating check amounts on settlement checks fixed
Report titles expanded
Row-height settings on bar-code setup page now saved
Sales Recap error fixed

3-24-10 / Version 5.1.4311

Added 2.25" x 1.37" label for Zebra 2824 printer
AUTOMATIC UPDATE - Each time PPSS starts it checks for new updates
Fixed error when entering a new consignor
Fixed missing report header

2-23-10 5.1.4287

Added code 85 to pawn ticket format for buy outright total.
Added code 86 to pawn ticket format for total payments received.
Added details and serial numbers from police report.
Added item details and serial number to the police report csv.
Completed integrated ATF Form 4473 for ppss 24k.
Fixed loss of format file values.
Fixed not using the rate schedule.
Price label designer now remembers previous sort order.
The Rebuild Index (lower right) now reindexes the database when not used for something else.

1-10-10 5.1.4196

Added scan of drivers license to enter new pawners

12-16-09 5.1.4067

Fixed close out recap when there are no employees
Fixed cursor not staying in read-bar-code box
Fixed error message when opening sale on hold
Fixed price labels not using set margin from select items to print function
Virtual: Added option to upload consignor information and inventory items at once

10-17-09 5.1.4027

Adjusted spacing on sales recap
Barcodes appear in inventory details automatically after assigning bar codes
Fixed close/edit button on check screen
Fixed missing total on Today Sold report
Fixed reversed height and weight on forms designer
Florida pawn ticket format file
Shift close-out report
Unlisted-item first-time message now restarts when activated in program setup
User-Defined Groups drop downs max height on batch enter window at 20

10-17-09 5.1.3689

Added .csv export of Police Report
Fixed cursor movement problem on new pawn window
Fixed height & weight transposed on pawn ticket
PPSS defaults to pawn-ticket.txt for pawn form

8-20-09 5.1.3222
Fixed due dates being reset when daily interest is computed
Reversed height and weight field on LEADS report
Police report columns no longer overlap
LEADS report now shows "none" for ID2 if no selection was made

8-13-09 5.1.3194
Fixed maximum percentage
Sale of an item allowed when date forfeited is in the future

7-12-09 5.1.2973
Added copy/paste in the agreement editor.
Added Inventory CSV import/export.
Added maximum interest at 5, 10, 15 days.
Added option to have transfer of aged inventory occur before scheduled discounts.
Added option to include layaways in settlements.
Fixed $1000 item price on new-sale doc saving as $1.
Fixed double date on Items Sold report header.
Fixed error message when changing the consignor percentage for one consignor using the percentage tool.
Fixed incorrect price on Epson receipts for 2nd and subsequent items.
Fixed invoice/settlement date not showing in Account History.
Fixed possible error message when starting a new shift till (Diamond).
Fixed possible error message when viewing inventory report.
Fixed possible printing of wrong settlement docs when doing a batch settlement.
Fixed price field blank on new sale item pick list.
Reduced batch-settle processing time for many consignors.

6-14-09 5.1.2886
Added employee access control to Pawn Work Area and batch pawns.
Added employee access control to voiding pawns.
Added print summary of till at end of day.
Corrected employee % on sales recap report.
Fax printer is no longer a print option.
Fixed error recording split-settlement payments.
Fixed error when reopening a redeemed pawn.
Fixed potential error when sorting item IDs that have no consistent pattern.
Fixed printout of pawn Account History and Current Items.
Fixed skipped entry on settlement and payment reports at page break.
Price labels will show current price if a the discount schedule is chosen and one hasn't been created.
Print hang tags from inventory batch entry.
Removed possible carriage returns from LEADS report.
Sales clerk is now blank on invoices if none is specified.
Settlement and payment amounts no longer round differently.
Shift till total no longer includes voided pawns.

3-3-09 PPSSe:
Correct set-up fee setting

3-3-09 all versions: Option to have windows always maximized.
Option to turn off bar codes on the Zebra thermal price labels
Give a bonus to consignors settling for store credit. Example: 40% settlement for cash, 60% settlement for store credit (not available with batch settlements)
Added a date range to User-Defined Dates. (Records marked with User Dates can be selected for reports by entering inclusive dates in the date fields.)
Taxes are shown separately on printed invoice. (except PPSSe)

2-25-09 All Editions: Allow for Total Loaned to be manually entered.
Added bar-code-entry field to Inventory Add and Edit Screens.
Added function to remove duplicate bar codes.

2-12-09 PPSSe version 5.1.1981.0 - Correction of 18kt gold display
Changed date format to day/month/year.

1-15-09 PPSS version 5.1.1901.0 - Apply pawn interest by category. Create multiple categories for specific interest application.

Past Notes

7-1-07
Zebra Label Printer - PPSS now supports the Zebra 2844 Thermal Printer which prints 4" thermal barcode and price labels.

6-14-07
Barcode Processing - Deleted inventory is ignored when processing barcodes to add items to invoices.

5-21-07
Batch Process Changes - Make multiple changes to Discount Schedules, User-Defined Categories and Categories without having to save each change individually.

3-24-07
Returned/Donated/Deleted Inventory - View and print records.
Manual Batch Transfer to House Account
Undelete Inventory - Restore deleted inventory items.

3-4-07
User-defined fields on PPSS forms.
Forms Designer that allows for 81 boxes.
PayDay/Check Cashing form options in program setup.
Email Address Added to Data Export - Email address has been added to the PPSS .csv (comma-separated value) export of consignor and vendor information. Names and email addresses can be imported into email programs like Microsoft Outlook.
Settlement Payments to One Consignor - Added a report for this.
Batch Delete by Consignor and by Category - Leaves inventory items with quantity greater than zero and items that have not been settled.
Print List of Donated Items
Fix Printing Item Description on Hang Tags - Item description character length shortened to prevent printing over hang-tag hole
Small Text - Fixed in Consignors Work Area
Invoice Discount Disclosure - Added invoice notation of discount percentage and amount (for buyer awareness and appreciation).
Automatically Deduct Consignor Credit Purchases from Balances - Credit purchases now appear on a new settlement.
Print Multiple Taxes Separately on Invoices - Multiple taxes are computed appropriately and printed separately on invoices.

1-17-07
User-Formatted Ticket for Loans and Checks

12-28-06

New Forms Designer Element - The Default Date is now the date the next periodic payment due plus the grace period plus the hold period for a forfeited item (before it can be sold).

Customer IDs Sort - Customer IDs should always start with all or part of each consignor's last name, but if numbers are used first, customers can now be sorted in numerical order.

Auto Non-Tax of Clothing Items below $50 (Canada) - Any clothing item sold in Canada for under $50 will not be subject to tax on the sales invoice. This includes items that may have been priced over $50 and subsequently reduced to under $50 from automatic or manual discounting.

12-1-06
Added Payday Loans Track loans, payments, outstanding balances and charge a flat fee or interest. Assess penalties and/or higher interest rates for past-due loans.

Added Check Cashing Track the status of checks cashed. Auto-convert bounced checks to loans and assess variable penalties and/or higher interest rates.

11-6-06
Added User Text fields for pawners, customers and employees records, and User-Text filters for reports.
Double-click on entries opens Edit Window.

8-10-06
User Text - Identify and group customers with unique text. Create reports using unique text as filters. Example: Enter 'bad check' in each customer's User-Text Field who has written a bad check then use 'bad check' as a filter to generate a report including only those individuals.

Discount by Category - Any inventory category can have its own aged-inventory discount schedule.
Print 'secret codes' for unsold inventory (donate, return or transfer to house account) on bar-code labels.
Report filters for birthdays by month

6-25-06
Direct purchase from consignor
4 user-defined inventory fields
Disposition filter for consignor reports
Bar-code test print
New combo box with auto completion of entries
New manual
Batch inventory entry tab moves across the grid.

5-11-06
Added loan by gold carats/weight

4-20-06
Added option to settle accounts based upon balance. For example, only settle accounts with a balance of $5 or more.
Can set the default payment type. (Set as 'Check' if always or most often paying by check.)
Enter the amount due in the Amount-Paid Box for a single settlement.
Thanks to Brenda Hobbs of Starting Over Consignments, Sulphur Springs, TX, for these suggestions!

4-4-06
All editions -
Remove sales on hold from consignor account balance computation
Table width adjustments in some areas
Print preview adjustment
Fix for shut down error on Windows 98/ME
Function Keys added

•   F1 - Help - Manual
•   F3 - Enter New Consignors
•   F4 - Enter New Inventory Items
•   F5 - Process New Settlements
•   F6 - Go to Consignors Work Area
•   F7 - Go to Inventory Work Area
•   F8 - Go to Sales Work Area
•   F9 - Go to Settlements Work Area
• F10 - New-Sales Screen

2-10-06
All editions -
Added buttons on the Inventory Tool Bar for entering retail and consignor inventory.
Added a filter to Inventory Reports that separates inventory from retail, forfeited, and bought inventory.
Reporting for retail inventory now includes cost of goods sold and appears in Shop Totals in the Sales Recap report.
Diamond - Invoice screens accept scanner input. No long necessary to move the New-Sales Screen to the background before scanning codes.

11-23-05
All editions -
Attach and view pictures of inventory items.
Adjustable receipt printer font size
Leads Online support
Update multiple pawns at once.
Improved calendar allows older dates and pictures.

9-19-05
All editions -
Process multiple pawns at once

9-10-05
All editions -
New Pawnbroker Pawn Shop Software released

9-14-05
All editions -
Tabbed Invoices