Consignment, Resale and Retail
Off-the-shelf accounting programs packages don't know about consignment fees, rental payments and credit-card charges. Antique Mall Software is specialized consignment-resale-retail inventory and point-of-sale software program for antique malls using the QuickBooks business management accounting program with features for simplifying and automating management of mall operations:
- The mall operator can resell merchandise purchased from individuals (buy outright or resale) and from businesses (retail).
- Mall operators can work remotely - free of charge.
- Each vendor can have a different percentage share of sales proceeds.
- Each item can be categorized using inventory categories.
- Each category can have a unique tax (none, tax 'at or above', default) and a variable rate for discounting unsold inventory.
- Consignors may be granted a bonus for settling for store credit.
- Full POS at multiple stations sharing the same database.
- Sales can be put on hold or layaway.
- Employees can be allowed/denied access to specific areas of the software and data.
- Each employee can have a cash drawer that can be audited in real time.
- Transactions like voiding sales and discounting at POS can be disabled.
- Settlements can be made individually or in batch, allowing credits and debits, notes and methods of payout (cash, check, store credit, PayPal).
- Any data in the program's database can be produced in a report for any designated period of time.
- One-press function keys display daily reports onscreen for inventory entered, sales made, sales settled and sales recap.
- Daily backups are made at a time set in the program.
Antique Mall Software Diamond Edition
Each rental space is given a user-defined identification and in the program a vendor is assigned to each space with rental amount, due date, frequency of rent payment and a waiting list for the unit.
Each rentor is assigned a user-defined ID, often numbers, letters or a combination of numbers and letters.
Vendors can add their inventory to pre-formatted input spreadsheets which can be emailed to the mall owner or otherwise made available - for import into Antique Mall Software. Typically merchants do their own labeling adding their ID, description and price which the data-entry person enters into the program on the sales invoice at the point of sale.
The mall operator could print price labels and tags for vendors and shop-owned inventory. Mall management usually factors this expense and service into the rental agreement.
If barcodes are printed on tagging they can be scanned at checkout for faster processing. Each time the new-sale screen is opened or when a sale has been completed, the cursor is ready in the bar-code field for a scan. If no barcode is available, items may be entered by the Item ID, chosen from a pick list or entered as an unlisted item. For the latter the program will assign an Item ID when the vendor is chosen from a list of vendors.
Settlements of sales can be made at any time - usually at month's end and all at once to expedite the process. The program can auto deduct rent from sales proceeds and can produce a report of vendors whose sales were insufficient to cover the amount of rent, including the shortage amount. Settlements can be printed out (with notes printed) for delivery. Each account has an onscreen Account History delineating the activity that produced the account balance.
With this version of the software data can be exported in QuickBooks format and imported into QuickBooks.
The data exported is all data recorded in Antique Mall Software including consignment account balances and payouts, rental payments made as well as breakdowns of sales taxes and credit-card fees. (An option is available to pass credit-card cost on to vendors and/or those making purchases - where allowed).
Antique Mall Software Virtual Edition
A fair amount of time can be spent answering the repetitive questions, "What has sold?" and "How much do you owe me?" Vendors are often eager to learn this information and consume too much time so to that end, the Virtual edition of Antique Mall Software uploads inventory and sales data and account balances to a secure website (resell4.me) where merchants can log in at their leisure to view account information. (The monthly server rental is $25.)
This edition of the software can also download data that vendors have entered on resell4.me. The data is downloaded into the inventory batch-edit screen where changes can be made and tags/labels can be printed. Once the data is saved, the inventory is added to vendors' accounts where it becomes available for sale.
A new feature allows the store to set a time of day for the uploads to take place automatically. The computer must be on and the program must be open for this to take place. Data can also be uploaded/updated manually for individual or all clients.
Virtual is directly integrated with QuickBooks. Once Company Name and Company file have been recorded in Antique Mall Software, data can be transferred directly to QuickBooks, eliminating the need to export from our program to QuickBooks.
Questions Related to Antique Mall Software and QuickBooks
How much are support fees?
- The price of the software has not been inflated with precharges for support which is why this program is priced considerably under other offerings. There are no monthly or annual prepayments for support or for use of the program (like cloud or web-based software). (See a comparison with other programs.)
How is support provided?
- A live demo of the software is available pre or post purchase to assure that the programs works as expected and includes all needed features. Personal support (chat, email, text, phone, remote) is available as needed but shops can avoid paying for personal assistance by watching videos and finding answers in the user's guide. If help is never needed, there is no charge for support - as it should be. When personal time is rendered at $20 per 15 minutes but wait: In our history dating back to 2001, rarely has any shop owner paid more than $100 in total, much less in a year's time. Don't buy into our competitors’ demagoguery.
- Beware of software developers who claim that their 'annual support plans' are "optional". The 'support plans' exist for the sole purpose of forcing you to pay. It's sometimes worded, "Free software updates with paid annual support!" which is another way of saying 'No software updates if you're not paying the annual fee.' Rest assured that when you call with a software issue or need some additional help, the first question asked of you will be, "Are you enrolled in the annual support plan?" and if not, you'll either be charged for the support session or you'll be forced to 'enroll'. This is true of two vendors selling consignment software in Florida.
How much are software updates?
- Software updates are the work done in the background by tech support to maintain the software and keep it current with changes in technology (mostly Windows). There is no charge for updates. On the other hand here's a quote from the The Antique Mall Accounting System website (a competitor): "You can renew technical support and software updates annually for $300 US (single user) or $400 US (multi-user)."
How long have you been in business?
- We began Best Consignment Shop Software is May of 2002. The 'module' for managing floor-space rental was added some time later giving rise to Antique Mall Software. Since then our product line has expanded to apps for businesses involved in consignment, buy outright, retail and pawn. Over 3,000 stores worldwide have purchased our programs from North and South America to Africa, the Far East to Middle East to Europe.
Where can I find reputable reviews?
- Reviews of our flagship product (Best Consignment Shop Software) are available from one of the few online websites that can be trusted for validity, the Better Business Bureau. Valid? Yes. By far most other 'reviews' are paid reviews, i.e. reviewers were offered something of value for writing reviews.
What about hardware (equipment)?
- The program supports ink printers and thermal receipt and label printers. All ink printers should be compatible. Most receipt printers are ok and most Zebra and TSC label printers work.
- Cash drawers can be attached to receipt printers so they open when a receipt prints. Stores reselling used items with 'no-returns allowed' don't need to print receipts so if a printer is not in place, the cash drawer ships with a special adapter for substituting for the printer which allows the drawer to be opened by pressing a key or the drawer will open only for cash and check transactions (to avoid popping the drawer open unnecessarily).
- Any barcode scanner should be compatible. Some require scanning a 'cut digit code' to calibrate the scanner to drop a 12th digit number. An easy test of a scanner is to open Notepad and scan a barcode. It scanner is working the bar-code number will display onscreen (but probably no other information).
- Purchasing equipment from us assures compatibility and includes support for setup and configuration. Generous provisions apply for DOA (dead on arrival) and warranty services. There are not add-on charges for sales tax (except TX) or shipping. Prices quoted on the hardware page are final prices.