Template: Simple Consignor Agreement

Sample Consignor Agreement for Consignment and Resale Shops

Instructions: Copy and adapt for your own use. Always review with your own legal advisor for your state’s specifics.

Consignment Agreement
This agreement is between [Shop Name] (“Shop”) and [Consignor Name] (“Consignor”).

1. Item Acceptance: Only clean, sale-ready items will be accepted. Shop has sole discretion to accept, price, and display merchandise.
2. Term: Consignment period is [30/60/90] days from intake date. Unsold items must be collected within 7 days after expiry or they become property of the shop (or may be donated).
3. Pricing: Shop determines initial price. Consignor may provide suggested pricing but Shop has final decision.
4. Markdowns: Shop may discount items by up to [25%/50%] after [30/60] days to facilitate sale.
5. Split: Shop pays [%] of the final selling price (after discounts, if any) to Consignor.
6. Payouts: Payouts by check, cash, or store credit on request or at the end of the term with a minimum balance of [$XX]. Consignor is responsible for cashing/depositing checks within 60 days.
7. Risk: Shop takes reasonable care. Shop is not liable for damage, theft, or loss beyond its control.
8. Records: All sales and payouts are recorded. Consignor may request a statement at any time.
9. Governing Law: This agreement is governed by the state laws of [State].
10. Agreement: By signing, both parties accept the terms above.
Consignor Signature: ___________________ Date: _______
Shop Representative: ________________ Date: _______

Customizing Your Agreement

Include your store’s specific split, term, and payout minimum/period.
Outline your lost/damage/theft policies in plain English.
Mention requirements for IDs, contact info, or W-9 before payouts.

Tips for Presenting the Agreement

Use the same agreement for all consignors no one gets “special” terms.
Provide a copy to every consignor at the start and when you update terms.
Collect a current email and phone for all notices and reminders.

FAQ: Consignor Agreements and Forms

Is a signed agreement legally required?

Laws vary by state, but a written, signed agreement protects both shop and consignor and is strongly recommended for all shops.

Should I let consignors set their own prices?

You can take suggested pricing, but final say should rest with the shop for consistency and sell-through.

How do I handle unclaimed or expired items?

State clearly that unclaimed items after the grace period are donated or become shop property. This saves space and hassle.

How can I track agreements and payouts?

Use consignment software to store signed agreements, log sales, and print payout reports for every consignor.

Quick Setup Checklist

Set split, term, and payout rules in writing
Print and collect signatures for every new consignor
Give consignors a copy email or paper
Update and resend the form as your shop changes

Next Steps

Ask your attorney or accountant to review your agreement
Review your intake process to require signed agreements before adding inventory
Explore tax and payout policy guides for new shops

Best Consignment Shop Software – Trusted Since 2002

Agreement management and payout clarity are much easier with Best Consignment Shop Software. Keep digital records of every contract and payout, automate statements, and streamline your agreement process with a one-time payment and lifetime updates. Serving shop owners since 2002, BCSS is trusted for easy, dependable consignment management no support prepayments required.

Try a free demo or get more sample forms now