Consign, Resell, Retail, Rent

  • Consignment:  Sell for others
    • Variable consignor splits
    • Discount and tax by category
    • Store-credit-settlement bonus
  • Resale:  Sell for yourself
    • Buy from individuals and resell
    • Track inventory, sales and profit
  • Retail:  Sell items from suppliers
  • Rent:  Mall space and Merchant POS
  • Layaway:  A form of customer financing

Inventory. POS. Accounting.

Colorful intuitive display for easy use.

Tiered in price from $295 for new-store budgets.

Free software updates.

Use Square, PayPal or any card processor.

Work remotely for free.

Network store computers.

Restrict employee access and actions.

Option: Share card costs with consignors and buyers.

Option: Consignor online information access.

Free Live Training

View an online demo and request a live demo on your computer to assure that BCSS is right for you before your purchase. Speak with a person: 888-427-5779.

Deluxe $395

Print agreements, labels, tags, receipts, reports and checks with an ink printer. Auto discount aged inventory. Barcodes, cash drawers, receipt printers, QuickBooks.

    Diamond $595

    Deluxe plus first-rate thermal labels and tags, network computers, buyer records, employee management, mall space rental.

      Virtual $795

      Diamond plus consignor online access to account information. Add inventory online and download at the shop.

        Intro ($295) is POS software program with a training panel - great for procedural reminders and training. Print price labels and hang tags (no barcodes), agreements, receipts, settlements and checks using an ink printer. Inventory is only entered at the point of sale so no records or discounting of unsold inventory - fine for simple POS.

        Consignment-Software Comparisons

        In recent years software vendors have attempted to push 'software as a service' as justification for collecting ongoing never-ending monthly or annual payments for using their software. Grand for their profits. Not so much for consigning store owners.

        Web-Based Software resides on a remote 'server' (computer) and is controlled by the software provider and/or the web-hosting provider. The computer program stops working when payment stops or when your Internet, the Internet itself or the host's connection to the WWW fails.

        Computer-Based Software is installed on shop computers and can also be shut down if fees aren't paid. Heads up! There are consequences to not paying the 'optional annual support fee': 1) Support will be denied and 2) if that doesn't do it, (critical) software system updates will be withheld. Said another way, no issue with the software will be remedied until the annual fee is collected, or the charge will be inflated for those who didn't enroll in the 'annual service plan'.

        Leased Software in just another version of stunning attempts to collect forever.

        With either form of computer software (web or PC) the steady flow of money from shops to sellers of software takes the forms of additional charges after purchase: copies of the software, number of users and locations, increases in the amounts prepaid for support...

        The #1 simple and easy allin1 solution is Best Consignment Shop Software. One outlay for lifetime use with no monthly or annual costs - optional or otherwise. Splendid! Ask about quality software packages, specials, discounts, financing and lease purchases.


        Computer Software Features

        BCSS is several programs rolled into one software: consignment, resale (buy outright), retail and floor-space rental. Within those types of businesses there's inventory, customer and employee management, POS (point of sale), settlement and payment processing, printing, accounting and reporting.

        Program Advantages

        In 2001 we examined the layouts of competing programs to improve upon usability with the thought in mind that an intuitive build would increase comprehension and reduce learning/training time.

        With that in mind all common tasks and essential pieces of information were brought to the surface of the user interface so in switching from clients to inventory to sales all information and tasks would be within a key press or mouse click.

        Over time 'batch processes' were added to group functions for faster processing:

        Consignment Aides

        A default Consignor % is set in Program Setup and is applied to each sale for every consignor:

        A default Discount Schedule can be applied automatically or discounts may be applied in a variety of ways:

        Buy-Outright Improvements

        Buy outright (aka 'Resale) is the purchasing (and reselling) of merchandise from individuals:

        Retail Transactions

        Retail differs from buy outright in that merchandise is purchased 'B2B' (business to business) so purchases are made from wholesalers, manufacturers, suppliers, craftsmen, importers, etc.

        Floor Space Rental

        A variety of businesses use the Diamond edition of BCSS to manage the renting of floor space:

        The program keeps track of dealers (renters), the amounts of rent, dates due as well as those waiting for specific rental units.

        Mall or market managers have the options or printing price labels and tags for vendor products and processing sales for vendors.

        With the Virtual edition of the software occupants can view their account information and add inventory online.

        For every rent period a report is available for renters whose sales were short of covering rent.

        POS Advantages

        Sales Tax can be varied in several ways:

        Any credit-card processor may be used. The program is not integrated with any processing service. The sales clerk only needs to select the method of payment and process the card transaction completely independent of the software.

        Multiple invoices can be opened at the same time, allowing a shopper to put a sale on hold and come back to complete the sale later on.

        Hardware for Labeling and POS

        Print labels and tags with any edition of the program, any ink printer and sheet stock (labels and tags on 8.5 x 11 sheets). With Diamond and Virtual editions print labels and tags from rolls of labels using a thermal printer.

        At POS stores can use a common scanner to scan barcodes on price tags, populating the 'line item' with information about the items being purchased, including the owners of the merchandise. (Scanners can also be used to locate items in inventory.)

        Cash drawers (with locks and keys) connect to receipt printers and pop open when a receipt prints. Stores selling used merchandise often have no-return policies making the printing of receipts unnecessary so with BCSS, a drawer can be connected to the PC (with a special adapter replacing the printer) and will only open for non-credit-card transactions (like cash, check, store credit, etc). In the absence of a receipt printer, receipts can be printed from within the program using an ink printer.

        Receipt printers print receipts on 3-inch-wide thermal roll paper (available for most office-supply stores).

        POS-X is a hardware manufacturer supplying drawers and receipt printers to be used with BCSS. Other drawers and receipt printers (Epson, Star) are known to work with the program but are not recommended or supported.

        Web-Based (Cloud) Alternatives

        Need mobility? Get it for free:

        Buying software for 'mobility' comes at a high price, not only monetarily with never-ending monthly fees but in control and security:

        Installing software on your computer keeps you in control of risk, the data and cost. Most stores operate quite efficiently with the Deluxe edition of Best Consignment Shop Software at $395 with no trailing fees. Compare that to a minimum of $100 per month every month for 10 years: $12,000.

        What Is Consignment Software?

        Consignment software is a specialized computer program for businesses engaged in selling merchandise for others (for a share of the sales proceeds). The main features are:

        Better software programs also allow for 'batch processing' - the performing of tasks in groups to save time administering to tasks. (See advantages.)

        What Is A Consignment Program?

        'Program' often refers to a software application alone but an entire 'program' for running a store selling second-hand merchandise (as well as retail stock) could encompass a complete system including computers, software, hardware, service and supplies, or even a franchise.

        A franchise is impractical for most consignment businesses simply because there isn't enough profit margin in the sale of used goods to be split between 3 parties: consignor, franchiser and shop owner. The latter might save some time and effort in establishing his or her own store but the long-term sharing of profits doesn't offset the expense of a permanent (silent) business partner whose mains contributions may have only been a business model, equipment and setup.

        The most common configuration of a consignment program as a complete system is a software app provided by an application developer who might also sell and deliver PCs and peripherals (barcode scanners, cash drawers, receipt and label printers in addition to installing peripheral 'drivers' (software) and providing follow-up training and support.

        Credit-card processing is included in some 'package deals' with 2 inherent problems: 1) By integrating card services with software, the software developer gets a kickback of every sale from the services provider who gets it from the shop owner (higher rates) and 2) integrated processing locks the business owner into the service subjects him or her to rate increases without the ability to opt out.

        Consideration of any consignment program as a system should include a full written disclosure by the provider of any and all possible fees and policies for increasing future costs. Any purveyor refusing to disclose costs may have something to hide and should be avoided.

        What Is Consignment Sale Software?

        There are two types of sale software for consignment (and buy outright or resale):

        Seasonal Sale Software

        Used as a noun 'sale' means an event at which (generally) used merchandise will be offered for sale to the public. Sales are commonly hosted by churches, organizations, charities and those in the business of conducting a periodic sale for 'seasons' of the year.

        If the sponsor is selling merchandise belonging to others, the sale is a consignment event. If the sponsor is reselling merchandise purchased elsewhere, it's known as 'resale' for things purchased from individuals and 'retail' for items acquired from other businesses.

        The main challenges of the sale's purveyor are keeping track of clients and their goods, and distributing sales proceeds and unsold goods.

        Historically software vendors who targeted this market charged a fee for every event and added back-end costs by placing limits on the number of clients or inventory items or transactions before forcing end users to pay more.

        POS Sale (Point of Sale) Software

        This type of software might be more appropriately dubbed as POS Selling Software to define the act of handing over ownership of products to another in exchange for something of value at the 'point of sale'.

        Seasonal software almost always includes POS software but not vice versa.

        A POS program can 'stand alone' meaning that it only processes sales transactions, records them and optionally produces reports of sales and sold items. It may not be involved in tracking, discounting and otherwise managing unsold inventory, including reports. (BCSS Intro is such a program.)

        Most apps for consignment and resale include POS functionality and typically the common features are included like discounting (by % or $ amount), discounting per item or per invoice, selling tax free, variable sales-tax rates perhaps by category, payment methods and layaways.

        Consignment Software Shopify

        The costs of selling online have increased as the opportunities for profit have shrunk, reverting resellers of used merchandise to less-costly and more effective methods of creating profits from sales. Expenses include a software program and an 'e-commerce shopping cart' (like Shopify), both of which impose fixed and ongoing charges. 'Consignment Software Shopify' may not be the most profitable road to future profits.

        What is the best consignment software?

        By definition, the 'best software' is the program that reliably automates business processes at the least cost with ease and security.


        Since our inception in 2001 Best Consignment Shop Software has provided software, hardware and service to 4,000+ shop owners before, during and after hours, on weekends and during holidays.

        We continue to maintain open lines of communication with clients by email, text, chat, messaging and phone, including a toll-free number for sales as well as support.

        We extend beyond the boundaries of our software and hardware, providing cost-saving recommendations on other programs, computers and equipment, training in other applications and suggestions for helpful resources like free advertising, labels and business management.

        The program itself stands on a reliable platform provided by Microsoft and has been updated frequently at no additional cost to its users.


        Dependable computers, software and peripherals condense labor-intensive processes into time-saving simple procedures. Press a button to view an accurate report (that would take hours to compile with possible mistakes). Click on a link to print price labels and hang tags (which would take considerable time by hand). Process sales in a matter of seconds and shrink the task of paying consignors at month's end from hours to minutes.

        Of course PCs, applications and the things that go with them are 'tools' which require learning how to use them. There are two prices to pay: 1) the cost of learning and 2) the cost of not learning.

        Ease of Use

        It is said that we use only 10% of our brains. The same could be said for the extent to which we utilize the capabilities of the things connected to our keyboards and mice. Liken computers and all things IT like a new car - the more we take time to learn about features and use them (correctly), the more useful they become, saving us money, increasing our appreciation for the added conveniences and productivity, and making us less dependent upon others which in turn gives us a sense of accomplishment. Fully many a shop owner runs her or his business without assistance because she or he has made the effort to master skills.

        Consignment Software Cost

        Why pay $5,000 and more (over time) for a program when one for a tenth of that will get the job done?

        Questions to ask:


        When it comes to computers, most of us hope for the best and don't plan for the worst. Protecting ourselves from malware, hackers, errors, electricity and bad luck should be the first things we do and most of us would if only we would accept the very high probability that bad things are a common every-day occurrence when bringing computers into our places of business.

        How do I enter consignment in Quickbooks?

        QuickBooks of course does not know about consignment in that it is not designed to easily manage a consignment business.

        These are the steps outlined by Intuit:

        1. Select New Purchase Order from the purchasing menu.
        2. Select the seller from the vendor menu.
        3. Chose a consignment from the enter-items menu.
        4. Enter quantity in the ordered field.
        5. Save.
        6. Select new item from inventory.
        7. Name the item.
        8. Choose the seller from the list of vendors.
        9. Choose the item from the enter-items menu.

        The instructions go on from there, demonstrating that the program is not the best way to go about managing a consignment shop.

        The simplest way to enter consignment in QuickBooks is to export data from Best Consignment Shop Software in QB format and import it. (The Virtual edition is integrated with Quick Books for direct transfer of data automatically.)

        An accounting program like Qbooks makes it possible to combine data from multiple locations under one company account. The consolidation simplifies tax reporting and computation of more sophisticated reports like balance sheets and profit/loss statements.

        Free Consignment Software

        The word 'free' is very high on the list of words used on the Internet to attract attention, appealing of course to our desire to cash in on free offers and save money by acquiring goods and services at no cost, but what are the costs, really?

        'Free software' has several forms, all of which are employed by software businesses attempting to derive income, one way or another, from the investments they've made in developing and marketing their wares:

        1. Most commonly software vendors try to horn in on 'free' by coupling the term with software demos, i.e. "free software demo!". 'Free' last for a short period of time and of course the intent is to get the software user accustomed to using the program and reluctant to start all over with something else. The 'cost' is all the money that will be paid in the future, not only for the software but for service, updates, upgrades, copies, future increases in fees, et. al.
        2. One vendor flags Internet searches down with a search-engine title of simply 'Free Consignment Software' ask rhetorically, "What is This Free POS Software?" and those clicking through find the 'but' near the bottom of the page, "but commercial support, training, and customization is available from the author" which requires more hunting to finally find the 'gotcha': "...there is absolutely no free support (no free installation help, no free training, no free troubleshooting, no free coding help, no free general business help, etc.) offered by the author." coupled with "...the author's standard work rate is $50 per hour..."

        In reality no person or company in the business of making a profit is going to invest heavily in an application and give it away without deriving some benefit from doing so. For more on the subject see free consignment software.

        Simpleconsign Software

        By far the most significant aspect of 'Simpleconsign' is cost. Even the sales hype is geared toward disguising the long-term toll monthly endless fees will take on a store with one location, not to mention the literal devastation of using this software in multiple locations.

        The purveyor maintains a blog page entitled, "13 Questions to ask before buying software" filled with demagoguery and fear mongering warning about potential pitfalls of competing offers:

        "You wouldn’t believe the number of people who don’t think about buying software until about 2 weeks before opening. Sometimes they just go with the first software vendor they find or a friend’s recommendation. After shelling out hard-earned money, they find out the software isn’t what they really needed."

        This software guarantees huge long-term costs just to use the software, regardless of whether future help is needed or not. Here's what is behind the curtain:

        In contrast a non-web-based program installs on your computer where sensitive data can be protected under your control. The cost is once for lifetime use without the risk of future price increases.

        You can 'work from home or anywhere' with any software program using any of the free remote-pc programs and there can be more than one 'user'.

        For most shops the selling points of simpleconsign simply aren't worth the extreme costs and out-of-control risks.